Audio Visual (AV) Equipment, Amplification, Recording and Streaming of Public Meetings

Palmetto

Listing Summary

Scope of Services for: Audio Visual (AV) Equipment – Amplification, Recording and Streaming of Public Meetings (City of Palmetto Council Chamber)

Camera installation

• 2 cameras (Cover both the Council Dais and the Podium for the Public.
• Pan Tilt Zoom (PTZ) with optical zoom and tracking capabilities.
• AC Power connection with a Power over Ethernet (PoE) as an add-alternate.

Microphone installation

• 8 gooseneck desktop microphones (with capability to mute) for the Council Dais.
• 3 gooseneck desktop microphones (with capability to mute) for the Staff Table.
• 1 gooseneck microphone installed into an existing Podium for the Public.

Speakers

• 6 speaker ceiling arrays to cover the entirety of the Council Chamber.

Cabling

• Necessary cabling and wires to connect all installed equipment.

Hardware

• Multi-channel mixer
• Audio amplifier
• Floor based HD monitor (60 inch) at base of Staff Table for viewing from the Council Dais. Ceiling mount as an add-alternate. (Purpose is to view presentations or documents)
• Two HD monitors (75 inch) articulated ceiling or wall mounted for the public. (Purpose is to view presentations or documents)

Software

• Streaming software installed on multiple laptops to support cloud-based recording and streaming.

Labor and Installation

• Full-service procurement of equipment, installation, and testing.
• Minimum of a one-year warranty on materials and labor.
• Training and service contract for troubleshooting and additional training.

Miscellaneous

• Any equipment racks, shelving or other items necessary to house and store purchased equipment.
• Itemized list of any additional recommended equipment, software, or hardware.
• Each item must be individually priced per unit.

Please send bids to Cindy Hanson at hanson@citypalmetto.com by January 26 at 5PM. Bids must include a maximum guaranteed price.