Purpose of Procurement
Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide a ticketing solution to the Board of Regents of the University System of Georgia By and On Behalf of the University of Georgia (the State Entity) as further described in this eRFP.
The State Botanical Garden of Georgia, located in Athens, GA and the Coastal Georgia Botanical Gardens, located in Savannah, GA, are requesting proposals for a ticketing system for their holiday light exhibits, Winter WonderLights at the State Botanical Garden in Athens, GA and December Nights and Holiday Lights at the Coastal Georgia Botanical Gardens in Savannah, GA.  The primary function of this software will be the ability to sell tickets, scan tickets and add-ons, and provide a solution for ticket scanning/entry to the event.  These events handle between 25,000 and 50,000 guests annually and the system must provide an easy-to-use experience for both the customer and the end-user.  The system must also provide detailed event reporting and metrics.

There is the possibility for expansion of the selected system to additional events at both locations, dependent on performance of the system as judged solely by the staff at the State Botanical Garden of Georgia and the Coastal Georgia Botanical Gardens. Award of this RFP does not guarantee exclusivity of a singular system for ticketing purposes at either location outside of the above referenced holiday light events during the contract period.
Submissions will be evaluated and those deemed to be within the competitive range of the highest scoring submission will be shortlisted for demonstrations, to occur 1-2 weeks after submissions and evaluations.  Dates for demonstrations (which will occur over a digital platform such as Teams, Zoom, etc.) shall be as follows:
July 26, 27, 28