Purpose of Procurement
Pursuant to the State Purchasing Act (Official Code of Georgia Annotated 50-5-50 et seq.), this electronic Request for Proposals (eRFP) is being issued to establish a contract with a qualified supplier who will provide an Energy Management Information System to the University of Georgia (the State Entity) as further described in this eRFP.
UGA desires a cloud-based energy management information system (EMIS) software platform that automates and streamlines utility bill data acquisition and campus meter data input. The EMIS will facilitate historical data analysis and reporting, fiscal year budget projection and monthly re-projection, and facility benchmarking. The EMIS will be able to export custom data tables in a format that can be imported by UGA FMD¿s financial systems.
The overall vision for this project is to minimize or eliminate currently manual and tedious data input processes to free up staff time to focus on analysis and proactive utility management. Long term, UGA intends to gradually phase out manually-read campus meters in favor of ¿smart meters,¿ and the software will need to be flexible enough to make this a smooth transition.
The essential tasks that will be required of the supplier to achieve UGAs objectives are software customization, historical data import, utility provider data import connections, and training staff.
UGA has 185 total electric accounts, with 138 combined in two Georgia Power summary bills, 5 large Georgia Power accounts, and 42 paper bills from Georgia Power, Jackson EMC, Walton EMC, and Rayle EMC. UGA has 135 natural gas bills. UGA currently buys natural gas from Gas South and SCANA but may change gas marketers every few years. UGA has 360 water/sewer accounts and 60 irrigation accounts. Of these, 232 accounts are combined into a master bill.
UGA desires to implement and begin using this new EMIS in January 2023.