REQUEST A BID PACKET

INVITATION TO BID

ITB # 056-43

For the provision of:

GENERAL CONTRACTOR FOR HIRE

For the construction of a new gymnasium

This is a Section 3 Covered Contract.

Section 3 Business Concerns are encouraged to apply.

Date IFB Issued: Monday, April 10, 2023

Mandatory Pre-Bid Site-Visit: Friday, April 28, 2023 9:00am

Bidder’s Questions Due: Friday, May 5, 2023

Bid Due Date: Thursday, May 18, 2023, 2:00pm EST

Hall County, Georgia, Board of Commissioners (herein “County”) is soliciting bids for General Contractor for Hire (herein “Contractor”) for the construction of a new multipurpose gymnasium adjacent to the Boys & Girls Clubs of Lanier’s Joseph F. Walters Club, (herein “Project”) located at 2094 Memorial Park Dr, Gainesville, GA. The County intends to award one (1) general contractor for hire for the duration of the Project. The County expects the General Contractor to furnish all materials, equipment, supervision and labor to successful competition. This is a federally funded project and Prevailing Wages are required under the Davis-Bacon Act.

Bid Documents : Bidders may request bid submittal documents by clicking on the Request a Bid Packet link in the top-left corner of this page. Bidders may also obtain all the required bid documents from the Georgia Procurement Registry under the same name and ITB number.

Bid Date Extension: If in the County’s best interest, County may make an extension of the bidding period and due date by a formal written addendum and publicly posted.

Bidding Process: The County will accept sealed bids in the County Purchasing Division, located on the fourth (4 ^th ) floor at the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, on Thursday, May 18, 2023 until 2:00 p.m., EST. The County will not evaluate bids received after 2:00 pm, nor bids emailed nor faxed. The Issuing officer will open and read the bidding companies publicly in the Finance Training room at the address noted above.

Bidders must submit the Exhibit C Mandatory Cost Worksheet, and all mandatory bid documents and affidavits with the bid. Bidders must sign the sample contract.

Bidders must submit five (5) copies of their bid documents, one (1) marked original and four (4) marked copy. Bidders must additionally include their bid on a USB flash drive in addition to the paper copies.

General Qualifications: Bidders must be in the regular business of providing General Contractor for Hire services, and in good standing with the County.

Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one-hundred and twenty calendar days (120). The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled ‘Mandatory’ must be completed and returned with the bid.

Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any bidder to perform all services and deliver all products. Bidder expressly understands that the County may reject any bid for any reason without liability on part of the County to the Bidder.

Questions: All questions must be in writing and directed solely to the issuing officer at apenick@hallcounty.org For security reasons, you must enable JavaScript to view this E-mail address. . N o other contact of any nature, verbal, email, or other communication, is permissible with any County staff member, nor its elected officials, nor Commissioners, during the evaluation process. Such contact may render the submission in violation of the Official Code of Hall County, rendered as non-responsive.

Validation: Bidder’s must sign the Bidder’s Response in wet ink to be valid.

Andy Penick, Issuing Officer

Hall County, Georgia

Purchasing Division

1.0 SCOPE of WORK

Hussey Gay Bell of Duluth, Georgia, has completed all architectural and civil drawings, obtained permits and have completed all construction documents, which are available for download at:

https://hallcounty.smartfile.com/ftp/login/

Username: PurchasingGuest

Password: PurchWrk1!

Choose: RFQ-P #43-025 GENERAL CONTRACTOR FOR HIRE

Construction Documents:

Attachment 1 – Project Manual

Attachment 2 – Approved GCADD23-0012

Attachment 3 – Approved GDEV22-0032

Additionally, all documents and plans can be found on the Georgia Procurement Registry under the same IFB name and number.

2.0 GENERIAL QUALIFICATIONS:

2.1. The contractor shall be responsible for all work performed in support of this contract. Sub-contractors shall perform no work unless pre-approved in writing by the County. Contractors must disclose any intended Sub-contractors within the bid at the time of bid submissions. If the bidder intends to use a sub-contractor to fulfill one entire segment of this contract, then the bidder should submit to the County professional references for the sub-contractor on jobs similar in size and scope. Once the County has awarded the contract, the contractor cannot change sub-contractors without seeking written pre-approval from the County. The County reserves the right to check all references and conduct background checks on any changes to sub-contractors or workers performing work under this contract. The contractor shall be wholly responsible for the quality of their sub-contractor’s work. The contractor shall not award more than twenty-five percent (25%) of the work to sub-contractors on any project, without prior approval of the County Representative.

2.2. The contractor shall provide Services according to provided construction documents with no deviations.

2.3. The County must pre-approve any change orders in writing. The County may deny any work done before the issuance of a written change order. Contractor is not to accept any verbal change order(s) from the project manager. The County will work will be considered out of scope and thus not compensated.

2.4. Contractor shall provide copies of the following Licensing with their bid response:

1. Valid Business License
2. General Contractor or similar License
3. Certificate of Insurance
4. Letter of Bondability

2.5. Mandatory Pre-Bid Site Inspections: Contractors shall be responsible for confirming site conditions and dimensions. The County will not allow cost revisions due to Contractor miscalculations after the award of contract.

2.6 Request for Clarification: The County reserves the right to request clarification of information submitted and to request additional information of one or more applicants. The County considers a bid response as an irrevocable offer, good for a period of one-hundred and twenty (120) days from submission.

2.7. Legally Binding Agreement: The County and the selected Contractor shall enter into a formal agreement substantially in the form of the attached EXHIBIT K: SAMPLE CONTRACT TEMPLATE. Bidder’s should sign and notarize Exhibit K and return with their bids. Bidders should include any objections or exceptions to the contract with their bid. If the Bidder makes no objections or exceptions then the County will consider such as the bidder’s full acceptance of the Contract as written.

The County reserves the right to reject all proposals, and to negotiate fees, conditions, or terms with the respondent submitting the overall best proposal.

2.8. Bidders must submit their signed bid response in a sealed envelope clearly marked with “INVITATION TO BID #056-43” on the outside. The bid submittal must have an original wet signature on the bidder’s response form.

2.9. Follow these instructions carefully. Complete and return the following included in your bid envelope.

Exhibit A - Mandatory Bid Response Sheet

Exhibit C - Mandatory Cost Proposal Worksheet

Exhibit D – Not required for ITBs

Exhibit E - Not required for ITBs

Exhibit F - Mandatory S.A.V.E. Program Affidavit

Exhibit G - Mandatory Cone-of-Silence Affidavit

Exhibit H - Mandatory Completed W-9 Form

Exhibit I – Mandatory E-Verify Affidavit

Exhibit J – Contractor Ethics Affidavit

Exhibit K – Signed Contract Document

Copy of Business License

Copy of Certificate of Insurance

Letter of Bondability

2.10 Bids submitted are not publicly available until after award by Hall County. All bids, supporting materials and correspondence relating to this ITB become property of Hall County when received. Bidders can submit bids to the following address by the deadline date and time:

2.11 Hand Delivery/FedEx/UPS/USPS/Courier:

Andy Penick

Issuing Officer

Hall County Government Center

Purchasing Division - 4th Floor,

2875 Browns Bridge Road,

Gainesville, Georgia 30504

2.12 Mailing Address:

Andy Penick

Issuing Office

Hall County Government Center

Purchasing Division - 4th Floor

P.O. Drawer 1435

Gainesville, GA. 30503

3.0 GENERAL BUSINESS REQUIREMENTS

3.1 Insurance Requirements. If awarded, The Contractor must maintain insurance policies at the Contractor's own expense and must furnish the County with a Certificate of Insurance (COI) providing evidence of coverage at least in the amounts indicated in EXHIBIT K – SAMPLE CONTRACT TEMPLATE FOR SERVICES. The insurance certificate must list County as the certificate holder and as an additional insured under the commercial general, automobile and umbrella liability policies as follows: “Hall County Government, its Board of Commissioners, its officers, employees and agents, 2875 Browns Bridge Rd, Gainesville, GA 30504”.

3.2 Performance and Payment Bonds. The successful awarded Contractor must furnish to the County Performance and Payment bond. Contractor must provide the bonds equaling one-hundred percent (100%) each of the total of the initial year’s contract award amount and at each renewal and extension thereafter. The County will only issue a Notice-to-Proceed after receiving the bonding instruments. The County will only accept bonds from surety companies’ that have licenses to do business in the State of Georgia.

Note: There is no bid bond requirement. If the County and apparent contract winner fail to successfully negotiate then the County reserves the right to accept the next responsible and responsive bidder.

` Bidder bears all responsibility for expenses incurred in responding to this ITB such expenses to be borne exclusively by the proposer. If you desire to submit a “NO BID”, response then please indicate by checking here: