BID No.24016 -   Annual Chemical Bid

Sealed Bids will be received by the City of Gainesville, Attn: Amy Smith, 757 Queen City Parkway, Gainesville, GA.   30501 until 2:00 P.M., 03/20/24, for the Purchase of Annual Chemicals.

OVERVIEW

The City of Gainesville, Georgia (Hereafter also referred to as “The City”) seeks Bids to provide Chemicals for its  - (a) Riverside Water Treatment Plant, 2120 Riverside Drive, Gainesville, GA   30501 (b) Lakeside Water Treatment Plant, 5640 Jim Crow Road, Flowery Branch, GA 30542 (c) Flatcreek Water Reclamation Facility, 2641 Old Flowery Branch Rd., Gainesville, GA  30504 and (d) Linwood Water Reclamation Facility, 500 Linwood Drive, Gainesville, GA   30501

Delivery of Chemicals is expected to be available for use at the Plants no later than July 1, 2024.

BID CORRESPONDENT

Upon Release of this Bid, all vendor communications concerning this acquisition must be directed to the Purchasing Department correspondent listed below:

Amy J. Smith

City of Gainesville Department of Water Resources

757 Queen City Parkway, Gainesville, GA. 30501

Phone: 770-297-2982

FAX: 770-531-2672

asmith@gainesvillega.gov

Unauthorized contact regarding the Bid with other Gainesville City employees may result in disqualification.  Any oral communications will be considered unofficial and non-binding on the City of Gainesville.   Vendor should rely only on written statements issued by the Bid correspondent.

BID QUESTIONS

All questions must be submitted in writing to the Bid correspondent named above.  Questions must be received by 10:00 a.m., 03/07/24. A list of questions and answers will be provided to all known Bidders and by request.   Requests may be made to the Bid correspondent named above.

BID RESPONSE DATE AND LOCATION

The Purchasing department must receive the vendors’ Bid in a sealed envelope, in its entirety, not later than 2:00 P.M., Eastern Standard Time in Gainesville, Georgia on 03/20/24.   Bids arriving after the deadline will be returned unopened to their senders.  All Bids and accompanying documentation will become the property of the City of Gainesville and may not be returned.  One (1) original and (1) copy of this Bid must be submitted to allow for evaluation.   Bids must be clearly marked on the outside of the package:

Annual Chemical Bid - 24016

Vendors assume the risk of the method of dispatch chosen.  The City of Gainesville assumes no responsibility for delays caused by any delivery service.   Postmarking by the due date will not substitute for actual Bid receipt.  Late Bids will not be accepted nor will additional time be granted to any vendor.  Bids may not be delivered by facsimile transmission or other telecommunication or solely by electronic means.

Bid Schedule:

Bid Release:                            02/21/24

Bid Questions Deadline:         03/07/24 – 10:00 A.M.

Bid Due Date:                          03/20/24 – 2:00 P.M. EST

Anticipated Award Date:        03/20/24 (subject to final Bid review)

WAIVER OF TECHNICALITIES

All items must meet or exceed specifications as stated by the City of Gainesville.  The City of Gainesville reserves the right to waive any technicalities and to reject or accept any Bid in its entirety or to accept any portion thereof if it is determined that either method results in lower costs, better service, final satisfaction or is otherwise determined to be in the best interest of the City of Gainesville. Award may be made by item number or in total.  Determination of best response to Bid will be the sole judgment of the City of Gainesville.   Bids shall remain valid for ninety days for the date of Bid opening.

BID REJECTION

The City of Gainesville reserves the right to reject any or all Bids at any time without penalty.