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Combined Synopsis-Solicitation for Commercial Items

Description
This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, Streamlined Procedures for Evaluation and Solicitation for Commercial Items, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested, and a written solicitation document will not be issued.

This solicitation is issued as an RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2023-06.

This solicitation is set-aside for: Full & Open Competition

The associated North American Industrial Classification System (NAICS) code for this procurement is 337214, with a small business size standard of 1,100. The FSC/PSC is 7520.

The Cincinnati VA Medical Center s TeleCritical Care Program is expanding and there is a need for new, updated workstations at its Atlanta Hub.

All interested companies shall provide quotations for the following:

Supplies/Services

Catalog No.
Description
Quantity
Unit of Measure
Unit Price
Total Price
XDT72
Ergonomic, adjustable, dual tier
desks/workstation
5
EA

TOTAL

Specific Tasks. The contractor shall provide equipment with the above and below listed requirements:

Specific Tasks. The contractor shall provide equipment with the following requirements:

Dual Tier cart with independently height adjustable dual work surfaces with a range from 28" to 47"
Mildly curved work surfaces with bumper molding edges (wood work surface with black trim)
Workstation should include:
Total workstation space: 72 W and 42 D
Tier 1/Lower Tier 72 W X 27 D Work surface
Tier 2/Upper Tier 55 W x 15 D Work surface
(3) 36" Pole Clamp Mounts each with (2) Monitor Holders, VISA Mounts
Able to hold 6 total monitors (each monitor has the following specifications/dimensions: 27 screen display size, 9.7 lbs., 7.43 x 24.07 x 21.03 )
LED Task Light
Phone Arm
(2) CPU Holders with a height of 17.05 , 8.58 width, 22.29 depth, and 45 lbs.
Metal Cup Holder
Power Strip / Surge Protector, 120V. 12 outlet, 15 cord, 36 length
(2) 2" Grommet Holes
5" Casters, 2 of which are Locking
Color selection: Hard Oak

Performance Monitoring. The TeleCritical Care BioMed team will arrive on site to ensure the desks/workstations arrive free of scratches, marks, dents, blemishes, and withstand staining and don t exhibit flaking, cracking, or loss of adhesion. In addition, BioMed will observe that the desks/workstations have a smooth finish with no hazardous projections or sharp corners that can be hazardous and cause personal injury or damage clothing.

Once the equipment is procured, delivered, and inspected, the contract will be complete except for exercising use of the manufacturer s warranty.

Inspection and Acceptance Criteria. Once the equipment is received, it will be inspected and assembled by the TeleCritical Care BioMed team. It will then be tagged by the Atlanta Supply Chain Management. The Health System Specialist and Contracting Officer need to be notified of receipt and delivery so acceptance can be completed.

Brand Name Or Equal (BNOE) offers will be considered. BNOE offers must provide documentation that the alternate item is of the same form, fit, and function as the listed item.

Alternate submission: Offerors submitting alternate items must provide technical information sufficient for a lay person to determine acceptability. Information will not be paid for by the government nor returned to the supplying party. The information will be used to determine product acceptability. Lack of sufficient information for our staff to determine product acceptability will result in a negative determination. Any quote will then be found non-responsiveness to the solicitation and the quote will not be considered. New Equipment ONLY; NO remanufactured, used/refurbished, or "gray market" items. All items must be covered by the manufacturer's warranty. No product in development shall be considered. Authorized dealers: Experienced firms only who are authorized dealers will be considered in addition to the original equipment manufacturer. A letter from the manufacturer stating your company is an authorized dealer for the line items must be in possession by the due date and be available for submission, if requested.

Equipment items, and related services will be delivered, as required, to:

Cincinnati VA Medical Center s TeleCritical Care Program Atlanta Hub
2957 Clairmont Rd. NE, Unit 17,
Room number 5104
Brookhaven, GA 30329

Period of Performance

Delivery shall be provided no later than 30 days after receipt of order (ARO).

FOB: Destination.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:
FAR 52.212-1, Instructions to Offerors Commercial Products and Commercial Services
FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services

Offerors must complete annual representations and certifications electronically via the System for Award Management (SAM) website located at https://www.sam.gov/portal in accordance with FAR 52.212-3, Offerors Representations and Certifications Commercial Products and Commercial Services. If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:
FAR 52.212-4, Contract Terms and Conditions Commercial Items
FAR 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders

The following subparagraphs of FAR 52.212-5 are applicable:

52.232-33, Payment by Electronic Funds Transfer System for Award Management (Oct 2018) (31 U.S.C. 3332).

All quotes shall be sent to the Contracting Specialist, Morgan Stein at Morgan.Stein@va.gov

Award will be based upon a comparative evaluation of quotes in accordance with the Simplified Acquisition Procedures of FAR 13. Comparative evaluation is the side by side pairwise comparison of quotes based on factors (price, past performance, speed of delivery) resulting in a Contracting Officer decision for the quote most favorable to the Government.

The award will be made to the response most advantageous to the Government. Responses should contain your best terms, conditions.

To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Submission of your response shall be received not later than 16:30 PM NOON Eastern Time on December 22, 2023. No phone calls please.

Quoters shall list exception(s) and rationale for the exception(s), if any.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f).

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the Point of Contact for this solicitation; Morgan Stein, Contracting Specialist, NCO10 Contracting, Morgan.Stein@va.gov

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