Purpose of the eRFI
This electronic Request for Information (eRFI) is being issued to solicit information from interested suppliers with respect to USG Supplier Onboarding and Validation services for the Board of Regents of the University System of Georgia (hereinafter, the State Entity) as further described in this eRFI. The State Entity will use the information generated by this eRFI in conjunction with other information available to the State Entity to determine the solution that it is in the best interests of the State Entity to fulfill this need.
The BOR is seeking a solution for validating and onboarding suppliers. The BOR is open to either a single solution to the services requested below or multiple vendors with the ability to work side by side with other service solutions. The BOR has implemented a standardized approach for maintaining a comprehensive supplier file (SHARE). The SHARE is implemented across the university system and was created to minimize supplier fraud risk through a robust validation process, create efficient, repeatable, documented processes and utilize a standardized approach for data entry resulting in enhanced reporting and compliance. Next steps for the Shared Supplier system are to establish an onboarding system that will standardize and automate business processes and implement a self-service portal for supplier onboarding.
Overview of the eRFI Process
The objective of the eRFI is to gather information to assist the State Entity in its consideration of available resources/methods to fulfill the need/goal identified above. The eRFI method is not a competitive solicitation method and, as a result, does not satisfy the requirement for competitive bidding. The eRFI method is no more than an information gathering tool and such information gathered may or may not be used by the State Entity to develop a competitive solicitation. Suppliers are not required to respond to an eRFI and a supplier¿s failure to respond to an eRFI will not prohibit the supplier¿s participation in any competitive solicitation that may result from the eRFI. However, suppliers are strongly encouraged to respond to eRF